jen vespa

your to-do list, done

Helping entrepreneurs, small business owners, and creatives stay focused on the work they love by handling the tasks that pull them away.

A free 30 minute call to explore how I could help

About Me

I’m a former teacher turned homeschooling mom of 20 years, with a natural shift into supporting the behind-the-scenes work of running a business.I stepped in to manage the administrative side of a newly formed small business, handling the day-to-day tasks that keep everything moving. Over time, that expanded from basic admin into creative support, along with travel coordination and research.What clients tend to notice quickly is my communication and attention to detail. I think ahead, bring a creative eye to the work, and take ownership so things don’t fall through the cracks.I care about helping business owners stay focused on what they’re building. My role is to support that by taking care of the work that pulls their time and attention away.

Outside of Work:

  • Married to my husband, Nick, for 22 years

  • Mom to three—two teenage boys and a tween daughter

  • Most evenings are spent at games or school events

  • We enjoy getting out for good food or a night of dancing

  • Slow mornings with coffee on the front porch are a favorite

  • I stay active and value time with my family

  • We travel when we can, including a recent mission trip to Honduras

  • Known for being thoughtful, steady, and detail-oriented

  • I value clear communication and being someone others can rely on

  • I believe people are gifted to make a meaningful impact—and I enjoy supporting that in the work I do

Let’s Talk

It’s free.
It’s 30 minutes.
It’s all about you and your business.

Work With Me

I help entrepreneurs and small business owners, across a range of business types, run more smoothly by taking care of the details, so they can focus on what they enjoy doing.

Here’s a sample of what I can do for you:

  • Calendar and schedule management

  • Inbox organization and email correspondence

  • Client communication, follow-up, and onboarding support

  • Document formatting, proofreading, and copy editing

  • Project coordination and task management

  • Client database management and contact entry

  • Travel planning and coordination

  • Invoicing, payment setup, and follow-up on outstanding invoices

  • Expense tracking and bill payment (light administrative support)

  • Ordering supplies, equipment, and business materials

  • Holiday and thank-you card coordination

  • Spreadsheet creation and maintenance for organization and tracking

  • General administrative support

  • Task and workflow organization

  • CRM setup, pipeline organization, and client database management

  • Cloud-based file system setup and organization

  • Device setup and training (computers, phones, tablets)

  • Email, calendar, and account setup across devices

  • Email platform transition support

  • Domain purchasing and setup

  • Zoom meeting and webinar setup and support

  • General tech support and troubleshooting

  • Tool and solution research

  • Vendor and service provider sourcing

  • Venue and location sourcing

  • General research and solution-finding

  • Problem-solving and solution execution

  • Tool and system onboarding

  • Creation of simple training materials and documentation

  • Email newsletter writing, formatting, and publishing

  • Email communication and automation setup

  • Customer survey setup and distribution

  • Blog writing, formatting, and publishing

  • Social media content writing aligned with brand voice and direction

  • Social media scheduling, publishing, and engagement

  • Social media account setup and maintenance

  • Content repurposing across platforms

  • Venue research, booking, and coordination

  • Invitation and RSVP tracking

  • Catering and vendor coordination

  • Event logistics and timeline management

  • Print and digital event materials (agendas, signage, handouts)

  • Website design and setup

  • Website updates and maintenance

  • Landing page setup

  • Blog setup and support

  • Website content updates and copy edits

  • Basic website review and usability improvements

  • Product listing setup and support (e-commerce)

  • Course platform support (uploading and organizing content)

  • Webinar setup and support

  • Social media graphics

  • Flyers, brochures, and promotional materials

  • Business cards and digital letterhead

  • Presentation design and slide formatting

  • Branded graphic design support

Let’s Talk

It’s free.
It’s 30 minutes.
It’s all about you and your business.

How it Works

Booking time with me is easy.

  • We start with a discovery call to talk through your business, your needs, and how I can best support you.

  • After our call, I’ll recommend a flat-fee package based on the number of hours you think you’ll need. Once payment is received, you’ll get a confirmation email with everything needed to get started right away.

  • Your prepaid hours can be used anytime within the next 60 days.

  • You’ll get regular updates about your remaining time and its expiration.

  • We can work together a little or work together a lot, depending on what your business needs.

  • No monthly contracts or long-term commitments.

Let’s Talk

It’s free.
It’s 30 minutes.
It’s all about you and your business.

Contact me

I’d be happy to connect and learn more about your business.

To schedule a time, click here.Or send me a message, using the form below.

I’m looking forward to hearing from you!

Get in touch

Let’s Talk

It’s free.
It’s 30 minutes.
It’s all about you and your business.

Thank you

I’ve received your message and will get back to you within 24-48 hours.

5 Hours

$300

most popular

10 Hours

$525

20 Hours

$1000

Welcome!

First, let me say that I’m really looking forward to working with you. Thank you for trusting me with the details of your business that I know matter deeply to you.I work with multiple clients throughout the week, supporting their businesses in focused blocks of time. My role is to help keep things moving smoothly by handling the details that often pull your attention away from where you really want it to be.I work independently, communicate clearly, and care deeply about being reliable and producing high-quality work you feel good about.This page outlines how I work, how to get in touch, and what you can expect when working with me. My goal is to make the process feel easy from the very beginning.

Scheduling Time with Me

Calls and working sessions are typically scheduled on Mondays and Wednesdays through my scheduling link, which can always be found in the footer of my website and in my email signature.Calls are scheduled in 30-minute blocks. If you think we may need more time, you’re welcome to book back-to-back sessions.If you need a meeting time outside of my regularly scheduled availability, feel free to send me a message and we can coordinate a time directly.

Communication

The best way to reach me is by email at [email protected]. This helps me keep requests organized, track details clearly, and make sure nothing gets missed.I regularly monitor email and messages throughout the workweek and typically respond within 24–48 business hours.Clients are also welcome to call or text my business number when needed at (314) 312-0414. Calls and working sessions can be scheduled through my scheduling link whenever face-to-face conversation would be helpful.

I’m looking forward to hearing from you!